Last week while I was attending the UPTA audition conference I blogged about using OneNote and a webcam to capture video of each actor during a callback interview as a quick reminder of what that actor looks like. Now that I'm back at the office, I've dumped the video of the actors auditions we are most interested in hiring into OneNote as well. (I used a full-fledged digital video camera for this, not a webcam.) I've also inserted a copy of the actor's headshot and resume which I have converted to a PDF file.
The key here is simplicity. Normally all notes are taken on the resume itself and on pieces of paper that get stapled to the resume (multiple people in our office may handle communications with a prospective employee.) When we make reference calls a reference note sheet is also attached to the resume.
Now all of this can be handled digitally and the notes stored along with the video.
I hope to simplify this entire process with the addition of a portable scanner one day, and with the changes coming in OneNote 12 a lot of this will be much easier to do. But for now, I can quickly review all of my notes on each actor, along with the video of their audition and look up info on their resume. Added bonus, as I head home each night I am not taking a stack of resume folders with me, nor am I transporting a video tape back and forth.